The Board’s Annual Maintenance Checklist
Introduction
For co-ops, condos, and HOAs, an annual maintenance checklist is one of the most important tools a board can use. It provides structure, ensures building systems are maintained, and helps prevent costly surprises. Without a checklist, boards risk unplanned shutdowns, compliance violations, and avoidable expenses that strain the community’s budget.
Why a Checklist Matters
A proactive checklist keeps the property safe, compliant, and financially stable. Skipping or delaying routine inspections can result in unplanned breakdowns, emergency repairs, fines, or even higher insurance premiums. Preventive maintenance is always less expensive than corrective maintenance.
Key Areas to Cover
At minimum, boards should include the following categories in their annual checklist:
Building envelope: roofs, façades, windows, and exterior sealing
Building systems: HVAC, boilers, powerplants, elevators, and pumps
Fire and safety systems: sprinklers, alarms, extinguishers, lighting, and compliance checks
Common areas: lobbies, hallways, amenities, and grounds
Seasonal planning is also essential. Spring is ideal for roof and façade inspections, summer for cooling systems and landscaping, fall for heating systems and storm prep, and winter for snow removal and emergency readiness.
Jonasvar’s Role
At Jonasvar, we help boards create comprehensive maintenance schedules that outline what will be inspected and when. We maximize the effectiveness and safety of each building component by planning around its useful life. Using digital reports, KPI tracking, and inspection logs, we give boards a clear picture of property health and help them budget accordingly.
Where Others Fall Short
Many boards or managers perform inspections but fail to budget for the anticipated findings. Others keep poor records, making it difficult to track when items were last serviced or replaced. Jonasvar addresses these gaps by documenting every inspection, providing clear reports, and building enough runway for boards to plan upgrades, repairs, or replacements before failure occurs.
Real-World Value
In one case, Jonasvar advised a board to upgrade an elevator that had already exceeded its useful life. The recommendation came before catastrophic failure, and when the elevator was decommissioned, inspectors confirmed that critical components were close to expiring. By acting early, the board avoided a sudden shutdown and the potential safety risks of failure, while also saving on emergency replacement costs.
The Jonasvar Difference
Our approach turns maintenance from a reactive scramble into a structured plan. By combining annual inspections with digital reporting, budgeting, and professional guidance, Jonasvar ensures boards extend the life of their assets, avoid compliance issues, and build financial stability.
The Bottom Line
An annual maintenance checklist is more than a to-do list. It is a roadmap for protecting your community’s assets, finances, and safety.
Let Us Help
At Jonasvar Inc., we manage your property like it’s our own by creating structured maintenance plans, documenting inspections, and keeping your community ahead of costly surprises.
Wondering if your board’s maintenance plan is complete?